Contract Management Specialist

Role Overview

• Administer and maintain accurate vendor and contract records within the eGRC platform, including intake, documentation, lifecycle milestones, and ongoing data quality monitoring.
• Coordinate the full contract lifecycle, including onboarding, renewals, amendments, expirations, and terminations, ensuring timely notifications and proper documentation routing.
• Manage new vendor onboarding.
• Serve as the primary point of contact for internal stakeholders regarding contract requests, vendor documentation, and contract-related inquiries.
• Support new vendor onboarding by assisting business units with New Vendor Analysis requirements, documentation collection, and status tracking.
• Maintain organized electronic contract files to support audits, regulatory exams, reporting, and record retention requirements.
• Monitor data quality and completeness within contract records and escalate discrepancies or issues as needed.
• Manage accurate vendor details for prospective and current vendors.
• Assist the Third Party Risk Management Program Manager with regulatory, audit, and exam-related requests, including letters, reports, and project documentation.
• Coordinate vendor off boarding activities, including termination notifications, data destruction confirmations, and documentation retention, in accordance with policy.
• Collaborate with finance teams to align contract terms with budgetary goals and cost structures.
• Assist with the development and continuous improvement of contract templates, negotiation guidance, and best practices, in alignment with organizational risk appetite.
• Comply with all federal regulations as they pertain to your job duties including Bank Secrecy Act.

Requirements

• Associates degree or commensurate experience is Required.
• 3+ years of related experience in an administrative, office support, or clerical role, with direct support of contract management, contract review functions is Required.
• Proven experience maintaining a high level of accuracy in all data-related tasks, ensuring information is complete, precise, and reliable is Required.
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously is Required.

Benefits

• 20 days of paid time off and 10 paid holidays
• 16 hours of paid Volunteer Time Off
• 401K Retirement with up to 6% employer match
• Excellent Health, Dental, Vision insurance, including multiple plan options
• Health Savings Account with generous employer contributions
• Employer paid Life insurance, Short-Term and Long-Term Disability
• Tuition Reimbursement from $4,000
• $7,000 per calendar year
• Robust Learning and Development program that includes an annual professional development stipend