Executive Assistant – VP Worldwide Sales Strategy and Excellence

Role Overview

• Provide support to the Global VP, Sales Strategy and Excellence Lead
• Manage and maintain calendars, managing conflicts and impacts
• Partner with team and Chief of Staff as needed to research and proactively prepare agendas and meeting materials, document meeting minutes, track action items, and communicate status
• Schedule, plan, and coordinate events and meetings onsite and offsite, including research and preparation of meeting materials
• Ensure meeting attendees have appropriate information (including directions and maps)
• Maintain confidential material related to employees and company operations
• Partner with HR business partner to coordinate new hire processing and team onboarding
• Work closely with Corporate Travel to schedule and change itineraries
• Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and food
• Work with Executive Comms Manager and Chief of Staff to plan out and execute All Hands Meetings, Manager Calls, and organization-wide communications
• Develop and maintain positive working relationships with staff, internal departments, and outside parties, including high-level contacts of a sensitive nature to effectively coordinate activities and collaborate on special projects
• Collaborate seamlessly with other executive team admins to execute scheduling meetings and coordinate company-wide events
• Track expenditures related to employee rewards programs or coordinate and compile feedback for performance reviews
• Draft letters, memos, and emails
• Responsible for general office administration tasks (filing, copying, etc.)
• Create presentations and maintain organization charts
• May manage budget and departmental costs, including reclassifications as necessary

Requirements

• 6+ years of experience supporting senior executives, ideally at VP level or higher within global or cross-functional organizations
• Demonstrated ability to manage complex executive calendars, global travel, and leadership meeting logistics across multiple time zones
• Experience supporting strategic or operational leadership teams in fast-paced, high-growth environments
• Proven ability to prioritize competing demands, manage confidential information, and exercise sound judgment in a dynamic environment
• Strong project coordination skills with the ability to anticipate needs, proactively solve problems, and keep executives and teams organized and on track
• Proficiency with Microsoft Office Suite, Microsoft Teams, SharePoint, Slack, and modern collaboration tools
• Excellent written and verbal communication skills with the ability to interact professionally across all levels of the organization
• Strong organizational skills with exceptional attention to detail and follow-through
• Ability to work effectively across global teams and time zones
• Ability to travel occasionally to internal meetings, leadership offsites, or team events as needed

Benefits

• Annual cash bonuses
• Commissions for sales roles
• Stock grants
• Comprehensive benefits package