Serve as the primary gatekeeper by prioritizing requests and protecting executive time.
Manage complex calendars, scheduling meetings, personal appointments, and services.
Handle some inbound and outbound calls using RingCentral.
Schedule and manage personal services such as dry cleaning and grocery pickups.
Coordinate gifts, mailings, and outreach initiatives.
Provide light marketing and business development support, including follow-ups and coordination.
Organize logistics for events and sponsored activities.
Track and manage referral partner activity using Lawmatics.
Coordinate business and personal travel including flights, lodging, and transportation.
Triage incoming emails, organize inboxes, and respond on behalf of the executive when appropriate.

Minimum of 1 year of experience as an executive assistant, or in administrative support roles.
Strong calendar management and scheduling expertise.
Advanced email triage and professional written communication.
Detail-oriented with exceptional organizational skills.
Proactive mindset with the ability to anticipate needs.
Adaptable and comfortable managing shifting priorities.
Strong problem-solving and decision-making skills.
Ability to act as a gatekeeper with sound judgment and discretion.
Comfortable handling both business and personal tasks.
English proficiency required.
Time zone alignment required with EST business hours.

Virtual Executive Administrative Coordinator

Key skills