Payroll Coordinator

Role Overview

• Act as the first point of contact for Payroll and HR-related queries from employees and external partners.
• Main administrative duties include Payroll, maintaining personnel records, managing Documents (e.g., employment records and onboarding guides) and updating internal databases.
• Payroll processing on Sage 300 people for all employees
• Maintain employee records, in line with POPIA requirements and update Payroll/HR systems.
• Facilitate Leave approvals via Sage
• Administer employee benefits (medical aid, pension fund, group life)
• Handle third-party payments and reconciliations
• Prepare HR documents, like offers of employment and contracts
• Revise company HR policies
• Serve as the point of contact for employee Payroll and Benefits queries
• Prepare and submit statutory returns (EMP201, EMP501, UIF, SDL, COIDA, WSP and EE)
• Quarterly Stats SA reporting
• Participate in HR projects.
• Assist with internal and external Payroll & HR Audits

Requirements

• 2–5 years’ experience in payroll administration (preferably in a medium to large organisation).
• Experience in handling monthly payroll, statutory submissions (PAYE, UIF, SDL), and reconciliations.
• HR administration experience (contracts, leave, onboarding, record-keeping).
• Handle third-party payments and reconciliations
• Experience liaising with SARS, Compensation Commissioner, and third-party benefit providers.
• Grade 12 / Matric (essential).
• Diploma or certificate in Payroll Administration, Human Resources, or Accounting (advantageous).
• Knowledge of South African labour legislation (BCEA, LRA, UIF, PAYE, SDL, Skills Levy, Compensation Fund, etc.).
• Computer literacy with strong MS Office (Excel intermediate/advanced).
• Payroll processing experience on Sage 300 people

Benefits

• Health insurance
• Retirement plans
• Paid time off
• Flexible work arrangements
• Professional development