Facilities Project Coordinator

Role Overview

• Coordinate and track multiple facilities projects simultaneously from initiation through completion
• Manage a high volume of work orders across varying priority levels, ensuring timely responses and resolution by internal teams and vendors.
• Serve as the primary point of contact between internal teams, vendors, and building management
• Communicate project timelines and expectations to field and regional teams
• Solicit, review, and manage vendor bids and proposals
• Issue and manage work orders through our CMMS, FEXA
• Coordinate contractor site access, scheduling, and on-site activity
• Ensure vendors meet compliance, insurance, and safety requirements
• Coordinate with studio field teams to minimize disruption during project execution
• Enter and update project data in FEXA
• Serve as on-call point of contact for studio teams up to twice per month
• Ad hoc projects (ex. document overall review of vendor performance, rollout new vendor pilots across field teams)
• Support other Facilities Project Coordinators that are out of office

Requirements

• 2+ years of experience in facilities coordination, vendor management, or multi-site operations.
• Aptitude for prioritizing multiple projects.
• A ‘can do’ spirit and positive attitude.

Benefits

• Bonus eligibility based on performance
• Monthly cell phone stipend
• 401k with employer match
• Health, dental, & vision insurance
• Flexible PTO
• Free drop in classes at [solidcore]
• And MORE