Executive Assistant

Role Overview

• Provide dedicated support to the President and CTO
• Act as a true gatekeeper—prioritizing time, managing interruptions, and confidently saying “no” when needed
• Proactively manage and plan upcoming priorities, including shaping agendas weeks to months in advance
• Track fast-moving commitments (e.g., external engagements) and ensure executives are prepared and present
• Own complex calendars with constant changes (“calendar churn”)
• Coordinate meetings across multiple time zones (U.S. and global)
• Manage all domestic and international travel booking end-to-end
• Align travel with business priorities and executive well-being
• Own expense management, including submission and approvals
• Liaise with internal teams and external stakeholders (customers, partners, investors)
• Take on office administration responsibilities as the Seattle office launches
• Support planning of company events (e.g., offsites, team gatherings, board meetings)

Requirements

• 10+ years of experience supporting senior executives in fast-paced environments
• Exceptional judgment and maturity—you know how to prioritize, push back, and make decisions independently
• Highly organized and adaptable, with the ability to manage constant change
• Strong communicator, comfortable working across all levels internally and externally
• Experienced in managing complex travel, scheduling, and executive logistics
• High level of discretion and trustworthiness with sensitive information
• Based in the Seattle area and able to work in Pacific Time.

Benefits

• Career track opportunity with potential for rapid advancement with strong performance as the firm grows
• 100% employer paid, comprehensive health care including medical, dental, and vision for you and your family.
• Paid maternity and paternity for 14 weeks at employees' normal pay.
• Unlimited PTO, with management approval.
• Opportunities for professional development and continued learning.
• Optional 401K, FSA, and equity incentives available.
• Mental health benefits are available through Tara Mind.
• Cost effective GLP-1 solutions available through Crux.