Accounts Payable

Role Overview

• Process vendor/supplier invoices, expense claims and credit notes: ensure accurate coding, correct approvals, and timely entry into accounting system.
• Match purchase orders, delivery dockets and invoices; resolve discrepancies in an accurate and timely manner.
• Liaise with procurement and receiving teams to confirm receipt of goods/services and follow up missing documentation in a timely manner.
• Prepare and execute vendor payments (via bank transfers, cheques, electronic payments) on a regular schedule, ensuring accuracy and timeliness, and taking advantage of early payment discounts where possible.
• Maintain vendor records: reconcile statements accurately, ensure correct banking details, resolve vendor queries in a timely manner.
• Monitor and manage accounts payable aging: ensure that accounts are paid within agreed terms; flag and escalate overdue liabilities promptly.
• Assist with monthly/quarterly close processes: provide AP balances, accruals, reports as required, ensuring accuracy and adherence to deadlines.
• Contribute to internal and external audits: supply documentation, ensuring accuracy and compliance with policies and regulations.
• Maintain compliance with tax requirements (GST/VAT etc.), internal controls, and company policies.
• Inventory/supply chain support where relevant: coordinate with nursery operations, order fulfilment/deliveries when discrepancies occur that affect payables.
• Process petty cash and employee reimbursements with a high level of accuracy and timeliness.
• Continuous improvement: suggest process enhancements for efficiency, cost savings, and risk reduction.
• Receipting stocks as required by the manager.
• Receiving and handling phone calls professionally.
• Perform adhoc tasks as required by the manager.

Requirements

• Minimum 2–4 years’ Australian experience in accounts payable or general accounting in a medium to large enterprise environment (preferably with multiple sites).
• Strong numeracy, accuracy, and attention to detail, with the ability to consistently deliver work in a timely manner.
• Proficiency with accounting / ERP systems (e.g. MYOB, Xero, SAP, or similar).
• Solid understanding of accounting fundamentals: accruals, reconciliations, internal controls.
• Good communication skills: ability to liaise with suppliers, internal departments (e.g. sales, operations) and resolve issues diplomatically.
• Ability to manage time, prioritise tasks, and work under deadlines (e.g. month-end, payment run cycles).
• Comfortable working in a growing, dynamic business with scale and variety (multiple classes of suppliers, large order volumes).
• Sound organizational skills and ability to maintain clear documentation.

Tech Stack

• ERP