Payroll Specialist

Role Overview

• Processes payroll for exempt and non-exempt team members working from more than 40 states in the US.
• Reviews time-entry validation and other payroll reports to verify accuracy of time entry and resulting pay inferences.
• Completes follow ups to ensure accurate and complete payroll entries.
• Updates, maintains, tests, and troubleshoots payroll imports used for processing incentives, commissions, referrals, and special payments.
• Maintains Balancing Worksheet in compliance with SOX controls.
• Reconciles payroll reports through verification of total hours and performs reasonability checks of total hours and net pay amounts prior to closing out payrolls.
• Processes housing allowances, car allowances, moving expenses, performance awards, education reimbursements, forgivable loans and severance payments as needed.
• Calculates final pay for terminated team members as needed in accordance with state law.
• Generates and reviews payroll related reports after each payroll.
• Provides information to Accounting as needed, for the reconciliation of payroll related accounts; makes entries to clear reconciling items.
• Processes pay calculation reversals, On Demand and Manual checks and credits/debits team members’ accounts.
• Maintains Knowledge and Information Ensure Payroll Compliance.
• Maintains Payroll Procedures Manual and writes new procedures as required.
• Gathers information for annual internal and SOX audits.
• Ensures proper guidance and compliance with applicable regulations and laws.
• Assists with producing W-2s and completes the year end balancing and closing processes.
• Reflects a High Standard of Customer Service to our team members.
• Responds promptly and professionally to inquiries submitted to the payroll inbox and via Workday Help Cases.
• Develops resources and provides direct feedback from team members.
• Completes Payroll Administration Activities.
• Assists in coordinating off-cycle payroll dates.
• Updates employee tax withholdings in Workday.
• Assists with tracking and entering incentive payments for Payroll Imports Import Files.
• Prints cashier’s checks and mails checks for the department as needed.
• Supports merger and acquisition activities.
• Performs other duties as requested or assigned.

Requirements

• Degree in Human Resources, Accounting, Finance, or related field preferred.
• A minimum of three years of experience in payroll or the Finance function.
• Experience with Workday and Excel preferred.
• Tax management experience strongly desired.
• Enjoys following processes and a set of routine tasks.
• Ability to work at a fast pace and manage tasks and projects concurrently, while remaining organized and ensuring accuracy and thoroughness.
• Effective analytical thinker and problem solver.
• Openness to change and a curiosity to innovate and improve.
• Professional Communicator, both written and spoken.
• Proficient in Microsoft Office and HCM systems.
• Workday Payroll experience preferred.

Benefits

• Health insurance
• Retirement plans
• Paid time off