Administrative Assistant II – Registrar Office

Role Overview

• Support Admissions and Records Assistant III in managing front desk operations
• Respond to inquiries regarding enrollment and educational records
• Provide guidance on Registrar-related processes via phone, email, and in-person
• Handle and protect confidential student and employee information
• Perform accurate data entry and clerical tasks to support office operations
• Maintain and update student records within the Registrar’s system
• Manage and process transcript requests
• Assist in planning and executing Commencement ceremonies
• Provide support to student employees
• Develop the ability to assess student needs and direct them to relevant departments
• Support additional Registrar’s Office functions and projects as assigned
• Serve as the primary point of contact at the front desk in a high-traffic environment

Requirements

• Graduation from high school or equivalent education
• Two years of clerical and administrative support experience
• Experience in maintaining records and files
• Experience in preparing materials using a personal computer or word processor
• Experience assisting customers in completing forms and applications
• Experience performing secretarial duties in support of professional staff
• OR one year of experience as an Administrative Assistant I in Nevada State service
• OR an equivalent combination of education and experience
• Experience working in a community college or student services environment (preferred)
• Demonstrated ability to work effectively with a diverse and multicultural student population and/or workforce (preferred)
• Proficiency in using student information systems (e.g., PeopleSoft, Banner, or similar platforms) (preferred)
• Bilingual, with the ability to communicate effectively in more than one language (Spanish preferred) (preferred)

Benefits

• Excellent 19.25% PERS retirement plan (a defined benefit plan)
• Vacation & sick leave benefits
• 12 paid holidays
• Educational benefits
• Health insurance plans with flexible spending accounts or health savings accounts
• Supplemental options (long term care, short term disability, and legal)
• Tuition discounts for NSHE institutions and for spouses, domestic partners, and dependents
• On-campus employee discounts
• Professional and personal development opportunities
• Statewide employee purchase programs