Executive Assistant

Role Overview

• Organising and managing a complex schedule of meetings and diary requirements, both internally and externally for members of the senior management team
• Communicating with clients, scheduling calls, workshops, and arranging meeting agendas
• Arranging business travel, including flights, transportation, accommodation and restaurants for senior management and other staff members
• Meeting preparation including meeting room setup and management
• Supporting the organisation of internal events and off-sites for various teams
• Collation and preparation of presentations and proposals using Word, Excel and PowerPoint, including minute taking
• Managing expense reports on behalf of senior management members
• Providing support to the Business Infrastructure & Operations team as required.

Requirements

• Attention to detail, excellent coordination, time management and organisational skills
• Strong team player; supports colleagues and shares knowledge; interpersonal skills with the ability to build effective relationships at all levels
• Adept at managing a varied workload with the ability to multi-task and re-prioritise in a fast-paced and demanding environment
• Ability to use initiative, forward thinking, and work under pressure, with a willingness to proactively take on new tasks
• Advanced Microsoft Office skills, particularly Outlook (diary management), PowerPoint, Excel and Word
• FLUENT ENGLISH IS A MUST. PLEASE APPLY BY SENDING YOUR RESUME IN ENGLISH AND ONLY IF YOU MEET THIS REQUIREMENT
• ONLY APPLICATIONS WITH A RESUME IN ENGLISH WILL BE CONSIDERED
• Work experience as an Executive Assistant, Personal Assistant, or in a senior administrative role
• Proven experience working for a fast-growing international consultancy or professional services business
• Proven work experience managing complex meeting schedules across multiple time zones

Benefits

• The opportunity to contribute to a rapidly growing international business
• A dynamic, intellectually stimulating and demanding yet supportive environment
• A fun, informal and international work culture
• A competitive salary package
• Access to regular coaching and mentoring sessions and the opportunity to learn from experienced professionals
• Access to the Aurora Academy, our training programme offering a range of opportunities to develop your skills