Engineering Administrative Coordinator

Role Overview

• Provide operational and administrative support to the Engineering department and its leadership across all Centerline Logistics subsidiaries.
• Manage calendars, schedule meetings, and assist with basic travel arrangements.
• Draft, proofread, and distribute internal and external correspondence, memos, and reports on behalf of the Engineering department.
• Prepare meeting agendas, capture and distribute meeting minutes, and track follow-up action items.
• Support the Engineering team in maintaining and populating the eMaint CMMS system, including data entry for work orders, planned maintenance tasks, and asset records across the fleet.
• Assist Port Engineers and CMMS Coordinators with tracking open work orders, maintenance schedules, and equipment history.
• Assist with the preparation and formatting of CAPEX and maintenance budget documents, variance reports, and executive summaries.
• Organize and maintain documentation related to drydocking scopes of work, shipyard bids, and project budgets.
• Maintain organized electronic and physical filing systems for engineering records, vessel documentation, and project files.
• Assist with the preparation and distribution of engineering policies and procedures.
• Coordinate with internal stakeholders.
• Proactively follow up with stakeholders to keep assignments moving without requiring reminders.
• Support onboarding of new Engineering team members.
• Take initiative to clarify objectives, identify missing information, and determine next steps with limited supervision.
• Research answers, anticipate needs, and propose solutions before seeking direction.
• Use sound judgment to prioritize workload, escalate issues appropriately, and maintain momentum despite ambiguity.

Requirements

• Three or more years of administrative or coordination experience; experience in a maritime, engineering, or industrial environment strongly preferred.
• Associate's or Bachelor's degree preferred, or equivalent combination of education and experience.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with CMMS platforms (eMaint or similar) a plus.
• Strong written and verbal communication skills; able to produce clear, professional correspondence and documentation.
• Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously.
• Comfortable working with technical subject matter; willingness to develop familiarity with marine engineering terminology and regulatory frameworks.
• Demonstrated ability to interpret incomplete information, take action with minimal instruction, and progress work independently while knowing when to seek clarification.
• Must handle sensitive and confidential information with discretion.
• Reliable transportation required.

Benefits

• Medical, Dental, Vision, Life and AD&D options to employees and eligible dependents
• 401(k) options
• Disability Insurance
• Sick pay
• Vacation pay
• 10 paid holidays per calendar year (subject to work schedule)
• Healthcare and/or Dependent Care FSAs available after meeting Company requirements