Executive Assistant

Role Overview

• Own and optimize calendar management across multiple priorities
• Coordinate meetings, calls, and events with precision
• Act as a facilitator for time, communication, and priorities
• Organize inboxes, flag key items, and assist with responses (including drafting from dictation)
• Prepare agendas, notes, and follow-ups to ensure execution
• Track tasks, deadlines, and key initiatives across businesses
• Ensure follow-through from team members and partners
• Organize and manage ongoing and new projects
• Assist in launching new businesses and non-profits
• Create systems to improve efficiency and reduce chaos
• Plan and coordinate business and personal travel
• Run high-level errands (Bradenton, Sarasota, Anna Maria Island)
• Gift sourcing and coordination
• Schedule personal appointments and logistics
• Support organization of documents, finances, and tax preparation (with professionals)

Requirements

• Highly organized with strong attention to detail
• Proactive—anticipates needs before being asked
• Strong communicator (clear, concise, professional)
• High integrity and ability to handle confidential information
• Comfortable managing multiple moving pieces simultaneously
• Solutions-oriented and resourceful
• Tech-savvy (Google Workspace, task/project tools)
• Growth-minded and excited about increasing responsibility over time

Benefits

• Performance-based bonus: up to $5,000 annually
• Total compensation: $60,000 – $65,000+
• Opportunity for growth into operations and leadership roles with increased compensation