Administrative Assistant

Role Overview

• Provide comprehensive administrative support to the Construction, Design, and Development teams
• Coordinate calendars, travel arrangements, and expense reports for executives
• Collect, review, and distribute department mail
• Process invoices, check requests, and expense reporting
• Maintain records related to payments, permits, and departmental expenses
• Schedule and coordinate Investment Committee and department meetings
• Prepare meeting materials, set up conference rooms, and track notes and action items
• Answer and direct phone calls to the home office
• Manage office supplies inventory and coordinate replenishment
• Support department events, meetings, and milestone celebrations
• Maintain and organize department files and SharePoint records

Requirements

• Associate degree or equivalent experience in a related field
• 2 or more years of related experience
• Comfortable working in a fast-paced, deadline-driven environment with high attention to detail
• Strong follow-through ability
• Proactive problem-solver with a continuous improvement mindset
• Ability to work collaboratively across teams and support senior leaders

Benefits

• Medical, Dental, and Vision Plans
• Flexible spending accounts
• 401(k) with company match
• Company-paid life and disability insurance
• 6-weeks paid parental leave
• 8-free counseling sessions per year
• Tuition reimbursement
• Generous vacation time
• 9-paid holidays
• Half-days on Fridays during designated months