Bookkeeper

Role Overview

• Process, code, and record all financial transactions accurately in client accounting systems
• Maintain general ledger integrity across multiple client files
• Ensure correct allocation of expenses, income, and balance sheet items
• Perform regular bank reconciliations (weekly or monthly depending on client needs)
• Reconcile key balance sheet accounts, including:
• Accounts Receivable
• Accounts Payable
• GST
• Payroll liabilities
• Investigate and resolve discrepancies in a timely manner
• Manage supplier invoices, approvals, and payment runs
• Prepare and issue customer invoices
• Monitor receivables and follow up on outstanding debts
• Maintain accurate and up-to-date debtor and creditor ledgers
• Prepare GST returns for senior review
• Ensure correct GST treatment across all transactions
• Maintain proper documentation to support compliance with relevant tax authorities
• Work primarily within Xero and FYI Docs
• Maintain organised and accurate digital records
• Follow firm filing protocols, naming conventions, and documentation standards
• Ensure all transactions are entered and reconciled on time
• Assist in preparing month-end reports for senior accountants, including:
• Trial balances
• Account summaries
• Identify and escalate anomalies or issues requiring review
• Liaise with the bookkeeping lead to obtain necessary client information and documentation
• Respond to queries professionally and promptly
• Build and maintain trusted relationships with internal teams and clients
• Accurate and up-to-date financial records for all assigned clients
• Completed bank reconciliations with no unreconciled items
• GST returns prepared and ready for review within deadlines
• Well-organised digital files aligned with firm standards

Requirements

• 2–4 years of bookkeeping experience
• Strong working knowledge of Xero
• Solid understanding of:
• GST
• Basic accounting principles
• High level of accuracy and attention to detail
• Experience in a chartered accounting or public practice environment
• Familiarity with FYI Docs or similar document management systems
• Experience managing multiple client entities
• Strong organisational and time management skills
• Excellent attention to detail and accuracy
• Ability to manage multiple client deadlines simultaneously
• Clear, professional written and verbal communication
• Problem-solving and analytical mindset
• Timely completion of all bookkeeping tasks
• Minimal errors and rework required
• Strong adherence to firm systems, processes, and documentation standards
• Proactive communication of issues, risks, or delays