Executive Assistant, Cloud

Role Overview

• Manage executive’s calendar and scheduling, including all internal and external meetings
• Plan all aspects of Executive’s travel
• Coordinate and lead preparation for all Senior Leadership meetings, including but not limited to: securing meeting location, travel, accommodations, catering, equipment/supplies, etc.
• Collate briefing documents for Executive meetings, including drafting, preparing, and proofreading letters, memos, reports, spreadsheets, charts and presentations
• Process expense reports, requisitions and new hire needs
• Assists with special projects which may include research or specific personnel and organizational development initiatives
• Effectively interact with all stakeholders including internal and external customers, developing collaborative relationships across CDW to ensure positive results
• Arrange all aspects of department gatherings (location, set-up, food, and activities)
• Create professional PowerPoint presentations
• Enter all invoices and create PO’s to ensure timely payment to Vendors
• Field incoming phone calls, follow-up and resolve appropriately
• Maintain a variety of department lists, as well as department and senior level organizational charts
• Handle time-clock issues for the department.

Requirements

• Bachelor’s degree and 5+ years experience coordinating projects or supporting at work at an executive-level OR 9+ years experience coordinating projects or supporting at work at an executive-level
• History of maintaining confidentiality in working with private and sensitive information
• Proficient in Microsoft Office applications (including Word, Excel, and PowerPoint)
• Strong organizational and time management skills, with the ability to be resourceful and creatively problem solve
• Strong interpersonal skills; team player with ability to deal effectively with individuals at all levels
• Excellent verbal and written communication skills with the ability to positively and professionally interact with all coworkers across CDW, including executive leadership and external stakeholders
• Demonstrated ability to take initiative and work independently with little direction
• History of balancing multiple priorities simultaneously with the ability to adapt to the changing needs of the business while meeting deadlines
• Flexible approach to work and the ability to work when needed to meet deadlines, including nights and/or weekends
• Demonstrated working experience in event planning, meeting coordination, and partner and vendor relations
• Influential with others, tailoring communication to the needs of the target audience
• Demonstrated influence without authority
• Proficient negotiation and persuasion skills, with the ability to enable win-win resolutions
• Ability to pay critical attention to detail
• Demonstrated knowledge of the business, organization and solutions that are the backbone of the organization
• Demonstrated ability to manage expense reports and travel requests, while managing timelines
• Proven track record of successfully supporting the needs of project team members and internal stakeholders (locally and virtually)
• Ability to effectively resolve conflict with appropriate escalation
• Solid understanding of social media usage including but not limited to; LinkedIn, Facebook, Twitter, YouTube, Forums, Wikis and blogs.

Benefits

• Annual bonus target of 5% subject to terms and conditions of plan
• Health insurance
• Retirement plans
• Paid time off
• Flexible work arrangements