Maintain and update all financial records in Xero (essential)
Manage accounts payable and receivable processes
Monitor and follow up on overdue creditors and payments
Ensure accuracy and timeliness of all financial data
Manage Gmail inbox and coordinate calendars for installations and site work
Schedule upcoming flooring installations and track job progress
Complete monthly administrative tasks and reporting
Maintain accurate records across internal systems
Process orders and invoices using the company’s internal sales system (training provided)
Coordinate stock ordering and ensure materials are ready for upcoming installs
Liaise internally to ensure smooth workflow from sale to installation
Conduct customer check-in calls throughout projects
Follow up on job progress and customer satisfaction
Update internal systems with call outcomes and notes
Maintain a professional and friendly customer experience

At least 2 years of proven bookkeeping experience using Xero with AU client in the construction, flooring, or trades-based businesses or the likes
Proficiency in the following tools:
Xero (non-negotiable)
Google Workspace (GMail, Google Calendar)
Internal sales and invoicing system (training provided)
VoIP system for New Zealand phone number access
Excellent communication skills (comfortable on phone with customers)
Familiarity with job scheduling and stock coordination is big advantage
Strong organisational and multitasking abilities
High attention to detail and accuracy
Ability to work independently and manage priorities

Bookkeeper – Construction, Flooring Business

Key skills