MANAGE all legal cases in ClickUp: prioritize, escalate and actively track deadlines.
DEVELOP SOPs for seven case categories (customer disputes, subcontractors, debt collection, litigation, insolvency, contracts/terms & conditions, other).
PREPARE case materials: compile case files and legal memos so an attorney can take over immediately without follow-up questions.
COORDINATE external counsel and internal stakeholders.
MAKE independent decisions when information is incomplete — you won’t need approval for every step.
USE AI tools (Claude, GPT) as an efficiency multiplier for case preparation, research and documentation.

PARALLEL CASE MANAGEMENT
You have already managed many matters simultaneously and kept an overview. You always know what’s open and what’s next.
CONTROL AND PRIORITIZATION
You decide what happens first, what can wait and what must be escalated. You work proactively, not reactively.
LEGAL BACKGROUND
You’ve worked with legal topics and can classify and structure factual situations.
CONTRACTS AND DUNNING PROCEDURES
Familiarity with contract-for-work (Werkvertrag) concepts and dunning procedures is a plus; knowledge of BGB §§631ff, dunning processes and standard terms (AGB) or the ability to learn them quickly.
TOOLS AS LEVERAGE
You actively use systems to manage your work. Tools and AI help you become faster and more effective.

RESPONSIBILITY FOR REAL CASES
You take ownership of ongoing legal matters from day one. No practice tasks or preparatory exercises — you’ll work on real situations immediately.
CLEAR DECISION PATHS
You work directly with project management and executive leadership. When decisions are needed, they are made, not deferred.
TRANSPARENT PERFORMANCE
Your progress is visible through your cases. It’s not a gut feeling but clear outcomes.
SYSTEMS INSTEAD OF CHAOS
You build structures that last. Once set up properly, processes run more smoothly for you and the team.
WORK WITH IMPACT
Your work ensures deadlines are met, procedures proceed and cases are closed. Without you things backlog; with you they move.

Paralegal – Legal Operations Manager

Key skills