Office Manager

Role Overview

• Serves as a primary point of contact and liaison between the SOT faculty, students, and external constituencies on a range of day-to-day issues.
• Screens and handles telephone communications.
• Greets and directs visitors.
• Obtains, screens, and distributes mail and packages.
• Interacts with other departments on campus including the Ivester College of Health Sciences (ICHS) staff.
• Assist faculty with class meetings including technology and supplies.
• Coordinates and oversees the management of supplies, equipment, and facilities for the programs--to include purchase orders, maintenance, inventory management, and related activities in a cost effective manner.
• Enhances professional growth and development through participation in educational programs, in-service meetings, and workshops.
• Maintains the SOT calendars.
• Organizes and facilitates meetings and special events within the respective budget.
• Schedules and coordinates dates, times, venues, attendance, agendas, food, and facility resources.
• Records and stores meeting minutes and provides support and follow-up on matters arising from meetings.
• Composes and prepares written correspondence for SOT programs.
• Assists SOT faculty in arranging continuing education and/or travel arrangements including the completion and submission of the respective documentation.
• Gathers, enters, and/or updates data to maintain SOT records and databases, as appropriate; establishes and maintains electronic files and records for the programs.
• Assists SOT Leadership in activities associated with program accreditation including payment of fees, faculty credentialing, annual reports, and site visits.
• Assists in SOT Admissions including application screens, interviews, course registration, and orientation.
• Develops semester course registration email and disseminates approved communication to students.
• Maintains and regularly updates the SOT student textbook list and coordinates with the University bookstore.
• Develops semester class schedules in collaboration with the SOT Leadership and faculty across programs and communicates final schedules with students.
• Leads and guides the work of student employees, as appropriate.

Requirements

• A bachelor's degree awarded by an institution that is accredited by a USDE-recognized regional accrediting body.
• Intermediate to advanced proficiency in MS Office applications.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Experience with records maintenance and database management skills.
• Ability to create, compose, and edit written materials.
• Ability to coordinate and organize meetings and/or special events.
• Knowledge of academic administrative principles and procedures preferred.

Benefits

• Explore all that Brenau offers for Your Health, Your Mind, Your Finances, & Our Community here: https://intranet.brenau.edu/human-resources/job-opportunities/ .