Serves as a primary point of contact and liaison between the SOT faculty, students, and external constituencies on a range of day-to-day issues.
Screens and handles telephone communications.
Greets and directs visitors.
Obtains, screens, and distributes mail and packages.
Interacts with other departments on campus including the Ivester College of Health Sciences (ICHS) staff.
Assist faculty with class meetings including technology and supplies.
Coordinates and oversees the management of supplies, equipment, and facilities for the programs--to include purchase orders, maintenance, inventory management, and related activities in a cost effective manner.
Enhances professional growth and development through participation in educational programs, in-service meetings, and workshops.
Maintains the SOT calendars.
Organizes and facilitates meetings and special events within the respective budget.
Schedules and coordinates dates, times, venues, attendance, agendas, food, and facility resources.
Records and stores meeting minutes and provides support and follow-up on matters arising from meetings.
Composes and prepares written correspondence for SOT programs.
Assists SOT faculty in arranging continuing education and/or travel arrangements including the completion and submission of the respective documentation.
Gathers, enters, and/or updates data to maintain SOT records and databases, as appropriate; establishes and maintains electronic files and records for the programs.
Assists SOT Leadership in activities associated with program accreditation including payment of fees, faculty credentialing, annual reports, and site visits.
Assists in SOT Admissions including application screens, interviews, course registration, and orientation.
Develops semester course registration email and disseminates approved communication to students.
Maintains and regularly updates the SOT student textbook list and coordinates with the University bookstore.
Develops semester class schedules in collaboration with the SOT Leadership and faculty across programs and communicates final schedules with students.
Leads and guides the work of student employees, as appropriate.
Requirements
A bachelor's degree awarded by an institution that is accredited by a USDE-recognized regional accrediting body.
Intermediate to advanced proficiency in MS Office applications.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Experience with records maintenance and database management skills.
Ability to create, compose, and edit written materials.
Ability to coordinate and organize meetings and/or special events.
Knowledge of academic administrative principles and procedures preferred.