Administrative Assistant

Role Overview

• Support daily operations and basic design tasks
• Thrive in structured environments and take ownership of work
• Ideal for long-term growth opportunity in Project Management or Client Coordination
• Combine administrative responsibilities with technical design support

Requirements

• At least 1+ year of professional experience
• Near-native English proficiency (written and spoken)
• Manage invoicing and Accounts Receivable through CRM and online systems
• Follow up on outstanding payments and resolve minor discrepancies
• Track project status and maintain accurate internal records
• Communicate with clients via email and occasional phone calls
• Proactively coordinate between stakeholders to keep projects moving forward
• Create simple layouts (signage with text and dimensions) using Adobe Illustrator
• Prepare and clean up client files for production (pre-press tasks)
• Vectorize graphics and ensure print-ready quality
• Verify file sizing, resolution, and overall readiness
• Use AI tools within Adobe to improve efficiency on simple tasks
• Nice to have: QuickBooks experience

Benefits

• Compensation: $1,300 (USD)
• 10 days PTO
• Paid U.S. holidays
• Long-term career growth potential
• This is a full-time role with 8-hour shifts, totaling approximately 40 hours per week.
• Candidates must be able to work standard USA business hours, Monday through Friday.