Project Coordinator

Role Overview

• Prepare monthly invoicing for Solutions customers. Assist with the preparation and distribution of AIA formatted invoices.
• Effectively communicate with Operations Managers, Project Managers, and Accounting regarding contract documents, change orders / other modifications, approvals, and any additional services related to billings.
• Work with Operations and Accounts Receivable to facilitate client collections and cash application.
• Create and process subcontract agreements after receiving the developed subcontract scope of work from the project manager.
• Receive incoming supplier/subcontractor invoices, verify accuracy and readiness to pay with Project Manager, and assist accounting team with processing for payment.
• Enter Prevailing Wage amounts in applicable ERP System and send reports received from payroll department.
• General administrative and office support for Division staff.
• Support a performance-based culture, both team and individual, to assure continuous improvement and alignment with enterprise vision, mission, and objectives.
• Ensure that all quality and safety standards, specifications and policies are met, drive continuous equipment improvements, and collaborate with the team to drive efficiencies.
• Support a culture based on open/honest dialogue and involvement with all team members that demonstrates the value of their input and engagement in improving performance.
• Support a culture of high performance and accountability in employee and product safety as well as other aspects of the business.

Requirements

• Associates degree, including college courses in accounting or business preferred
• Intermediate to advanced computer literacy, including experience with ERP / IT systems
• Displays strong written and verbal communication skills, as well as strong organizational skills
• Ability to work independently, take initiative, manage priorities, and see projects through to completion
• Working knowledge of basic accounting functions (AP, Percentage of Completion method) and ability to coordinate with multiple internal departments (Operations and Accounting)
• Knowledge of Microsoft AX or project percentage billing (AIA) required
• 3-5 Years relevant work experience with provides the requisite knowledge, skills and abilities for the job.
• Prior experience supporting construction, strong business acumen, including strong problem-solving skills, critical thinking, and self-initiative.
• Commitment to “open door” and comfort with contact of all field employees.
• Experience working in an entrepreneurial environment requiring strong multi-tasking abilities.
• Key leadership competencies in addition to high ethical standards, strong values, integrity, drive to deliver results, pride in personal and team performance, decision quality, building effective teams, and action orientation are fundamental imperatives.

Tech Stack

• ERP

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Basic Life Insurance
• Voluntary Life Insurance
• Short Term & Long Term Disability
• Paid Vacation
• Paid Sick Time
• Paid Holidays
• 401K with Company match