Perform daily triage of purchase requisitions (Group 905) by verifying data and assigning them to the responsible buyers, ensuring requests enter the correct processing flow without delays.
Assist with issuing quotations for low-value indirect materials (Spot Buy) by sending requests to approved suppliers, expediting price benchmarking.
Attach proposals, quotes and approval authorizations to tickets and the system by organizing digital files, ensuring traceability and transparency for audit processes.
Send approved purchase orders to suppliers and confirm receipt via email or supplier portals to ensure prompt initiation of material or service delivery.
Resolve operational inquiries from business unit users regarding the status of their requisitions through timely responses via internal communication channels, providing agile support and information on purchasing progress.
Verify that the selected supplier has an active registration in SAP by checking supplier master data, avoiding impediments to order issuance and ensuring registration compliance.
Perform supplier registration or supplier master data cleansing by reviewing documentation and entering data into SAP to minimize payment or ordering errors due to incorrect supplier information.

Currently pursuing a degree in Administration, Production Engineering, Economics, International Trade or related fields.
Knowledge of administrative or procurement routines.
Previous experience in administrative support roles, preferably in purchasing, warehouse or finance.
Experience handling high volumes of data entry in systems.
Basic/user knowledge of the SAP MM module (viewing requisitions and issuing purchase orders).

Administrative Assistant, Supplier Registration

Key skills