Executive Assistant

Role Overview

• Own the executive calendar across multiple companies and priorities.
• Coordinate complex project timelines with authors, publishers, and Amazon operations.
• Manage high-stakes communication with bestselling authors and enterprise partners.
• Build systems that scale across different business models and industries.
• Handle confidential deals, contracts, and strategic partnerships.
• Filter and prioritize incoming opportunities so the executive focuses on what matters. Coordinate travel, events, and author meetings with perfect execution.
• Manage vendor relationships, payments, and operational logistics.
• Create order from chaos when priorities shift at the speed of business.

Requirements

• 5+ years of executive assistant experience with high-growth companies.
• This is key: You have managed executives running multiple businesses simultaneously. Exceptional written and verbal communication in English.
• Experience with complex calendar management across time zones.
• Huge plus if you have worked with authors, publishers, or Amazon businesses.
• You thrive under pressure and changing priorities.
• Obsessive attention to detail without losing sight of the big picture.
• Proactive mindset. You solve problems before they become problems.