Executive Assistant

Role Overview

• Ensure zero missed commitments. Maintain clean inbox and calendar daily.
• Schedule meetings, estimates, and networking events without conflicts.
• Keep CRM (Jobber) 100% accurate with all leads, quotes and job information.
• Follow up on unbooked jobs and leads to convert them into scheduled jobs.
• Maintain complete and compliant employee records (handbook signatures, background checks, licenses, NDAs)
• Manage hiring logistics (job post publication, applicant screening, interview scheduling)
• Manage Certificates of Insurance (COIs) for commercial clients, coordinate policy updates with the insurance provider, and ensure timely delivery of COIs as requested.

Requirements

• Calm under pressure and steady around high-energy people.
• Confident enough to ask clarifying questions instead of guessing.
• Detail oriented and take pride in getting things right.
• Comfortable handling repetitive administrative work without dropping balls.
• Organized and reliable. You keep records clean and accurate, follow through and close loops without needing reminders.

Benefits

• Annual bonus up to $2,250 including $500 at 90-days
• 13th month pay
• 16 Days PTO
• Comprehensive HMO, including dependents. Health, life, vision, and dental insurance.
• Annual continuing education budget to support professional development