Project Coordinator

Role Overview

• Lead and manage new installation projects from initiation to completion, defining scope, goals, deliverables, and success criteria in collaboration with key stakeholders.
• Estimate resources, track milestones, monitor deliverables, and troubleshoot issues to ensure timely and successful project execution.
• Develop and implement best practices, tools, and reporting systems (e.g., quote tracker, CapEx reports, install progress reports) to support project management.
• Serve as the primary point of contact for internal teams, subcontractors, and external stakeholders (e.g., technicians, store managers, general contractors) to coordinate installations, confirm details, address issues, and provide updates.
• Oversee Key Account Customer (KAC) installations across Canada, including scheduling, progress tracking, and direct communication with end users.
• Review engineering drawings and floor plans, create RFIs, and prepare quotes for tenders, replacements, and other needs.
• Collaborate with architectural teams, subcontractors, and glazing contractors to verify site conditions, measurements, and installation plans.
• Order automatic doors, glass, aluminum profiles, and hardware per technical specifications; manage factory orders and change orders.
• Conduct site visits, inventory counts, and prepare packing slips (hardware specs) for KAC orders.
• Generate sales order reports to identify doors for replacement and support internal processes such as booking tasks, processing orders, and bi-weekly team meetings.
• Perform additional tasks as required by management.

Requirements

• 5 years’ direct work experience in project management capacity, including all aspects of process development and execution.
• Strong familiarity with project management software.
• Database and operating systems experience with third party EDI systems.
• Competent and proficient understanding automatic door industry.
• Experience at working both independently and in a team-oriented, collaborative environment is essential.
• Can conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities.
• Reacts to project adjustments and alterations promptly and efficiently.
• Flexible during times of change.
• Persuasive, encouraging, and motivating.
• Ability to defuse tension among project team, should it arise.
• Ability to bring project to successful completion.
• Strong written and oral communication skills.
• Strong interpersonal skills.
• Strong customer service skills are required.
• Ability to effectively prioritize and execute tasks in a high-pressure environment is crucial.
• Strong Data Entry Skills.

Benefits

• Comprehensive Benefits
• Health, dental, and vision plans
• 401(k) with company matching
• Short
• and long-term disability, life, and accidental insurance
• 15 PTO days and 11 paid holidays
• Flexible scheduling for when life happens.
• Ongoing Training & Recognition
• Structured onboarding process
• Access to online courses to keep your skills sharp and up to date.
• Length of Service awards to celebrate your milestones.