Events Associate

Role Overview

• Plan small to medium size in-person and virtual events including presentations, networking events, dinners, and receptions
• Research and recommend venues and vendors needed for the event
• Draft and maintain event webpage content/RSVP form and track RSVPs
• Complete and follow event plan details
• Support speaker needs, including logistics and coordination
• Track budgeted expenses
• Serve as the on-site contact (primarily in Washington, DC) to oversee event logistics
• Send thank you messages to attendees and speakers post-event
• Compile and complete post-event reports to evaluate success and identify areas for improvement
• Support Nava's participation in external events and conferences
• Setup planning files and Slack channels for internal communication and event coordination
• Communicate regularly with internal teams before, during, and after events to ensure alignment and readiness
• Register and prepare fellow Navanauts for event participation and success
• Prepare and coordinate outbound and inbound shipments
• Manage relationships with vendors including catering, AV, transportation, and event platforms (for virtual events)
• Negotiate and secure quotes for event products and services
• Track and maintain event supply inventory
• Coordinate outbound shipments of event materials and supplies to staff traveling for events
• Secure and manage virtual event platforms (e.g., Zoom, Teams, Google Meet, etc.)
• Assist with preparing and updating events calendars
• Support external events tracking throughout the year
• Help setup events and all staff meetings calendars, monitor progress, and keep calendars current

Requirements

• Two years proven experience as an Events Assistant or Events Coordinator working with in-person and virtual events
• Experience participating in site visits, anticipating needs, knowing when to ask questions or dig deeper
• Strong interpersonal skills
• Exceptional attention to detail and problem-solving skills
• Flexibility to work evenings and travel as required
• Must be in the DMV area

Benefits

• Health coverage — comprehensive medical, dental, and vision plans to support your overall health needs
• Insurance coverage — Nava provides disability, life, and accidental death insurance at no cost
• Time off — vacation, holidays (including Juneteenth), and floating holidays to rest and recharge
• Company holidays — enjoy 12 paid federal holidays each year on top of your regular PTO
• Annual bonus — when Nava meets its goals, eligible employees receive a performance-based annual bonus
• Parental leave — paid time off for new parents, plus weekly meals delivered to your home
• Wellness program — full platform offering physical, mental, & emotional health resources & support tools
• Virtual care — see doctors online with no copay through UnitedHealthcare’s virtual visit program
• Sabbatical leave — earn extended unpaid leave after continuous service for personal growth or rest
• 401(k) match — Nava matches 4% of your salary to support your retirement savings plan
• Flexible work — remote-first environment with flexibility built around your schedule and responsibilities
• Home office setup — company laptop & setup assistance provided via Staples for remote work needs
• Utility support — monthly reimbursement to help offset eligible home office utility expenses
• Learning opportunities — internal training programs and resources to help grow your professional skills
• Development opportunities — LinkedIn Learning access & an annual allowance for courses, tuition, & certs
• Referral bonus — get rewarded when you refer great people who join the Nava team
• Commuter benefits — pre-tax commuter programs to support in-office travel when applicable
• Supportive culture — A collaborative and remote-friendly team environment where people genuinely care