Part-Time Administrative Assistant

Role Overview

• Support the HR process from start to finish—background checks, onboarding, orientations, and personnel files
• Enter and maintain employee data in Workday
• Assist with employee status changes, Leaves of Absence, and Workers’ Compensation documentation
• Help department leaders track and maintain mandatory training compliance
• Ensure company policies, procedures, and CAPLICO Core Values & Code of Conduct are upheld
• Assist with payroll-related duties
• Serve as the Payroll Representative when the Business Office Manager is away
• Greet visitors with a smile and direct them where they need to go
• Answer phones, take messages, and assist callers with general information
• Receive, sort, and distribute mail and coordinate shipping services (FedEx, UPS, etc.)
• Order and distribute weekly office supplies
• Jump in on clerical projects and special assignments as needed

Requirements

• High school diploma or equivalent required (Associate Degree in Business or related field preferred)
• Minimum of 2 years of experience in healthcare or business operations

Benefits

• Friendly, professional, and well-organized
• Calm under pressure and adaptable in a fast-paced environment
• Comfortable interacting with residents, families, staff, and visitors
• Tech-savvy with experience using computers, email, spreadsheets, and word processing software
• Able to exercise good judgment and maintain confidentiality