Administrative Assistant I – Otolaryngology

Role Overview

• Provides administrative assistance to multiple faculty members
• Maintains faculty calendars, schedules meetings both in person and virtual
• Assists with conference registration, travel arrangements and expense reimbursements according to guidelines
• Maintains physician curriculum vitae and Missouri/Illinois licensure
• Assists with physician re-credentialing of hospital privileges every two years
• Prepares correspondence as needed
• Assists physician in completing forms, scans and faxes documents, prepares copies as needed, maintains files (electronic and hard)
• Responds to EPIC tasks as needed
• Answers phone and greets visitors; responds to inquiries and provides information using established guidelines or refers to appropriate individual
• Receives, sorts and distributes mail
• Performs other duties as assigned

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience
• 1 year of experience in Administration and Office Support
• Skills: Epic Systems, High Accuracy
• 3 years of experience in Administrative roles preferred
• Skills: Communication, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Organizing

Benefits

• Up to 22 days of vacation
• 10 recognized holidays
• Sick time
• Competitive health insurance packages with priority appointments and lower copays/coinsurance
• Free Metro transit U-Pass for eligible employees
• Defined contribution (403(b)) Retirement Savings Plan with university contributions starting at 7%
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs, courses, and employee assistance program (EAP)
• Financial resources, access to dietitians, and more
• 4 weeks of caregiver leave to bond with a new child
• Family care resources available for continued childcare needs
• Covers cost of tuition for employees and their families, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years