Tenders Administrator

Role Overview

• Identify potential tender and bid opportunities that align with the company’s capabilities.
• Raise and manage tenders in internal systems such as Zoho CRM.
• Manage incoming tender correspondence, including addenda, site meeting notes, registration documents, and other tender-related administration.
• Accurately distribute tender materials to all stakeholders, including management, subcontractors, and clients.
• Assist in developing project-specific methodologies, project programs, and Safety Management Plans when required.
• Contribute to all bid/tender writing, liaising with technical staff to collect accurate and complete content.
• Review RFT documentation and provide a clear summary of requirements to management.
• Maintain up-to-date qualitative documentation for EOIs and tenders, including certificates, compliance letters, licenses, project profiles, personnel profiles, and past project experience.
• Act as the primary point of contact for coordinating multiple stakeholders and their commercial input to tender submissions.
• Coordinate first-class presentation material, ensuring brand standards are maintained while meeting client requirements.
• Assist with the creative design and production of tender documentation where required.
• Demonstrate strong safety awareness and understanding of building and maintenance processes.
• Communicate effectively both orally and in writing with internal and external stakeholders.

Requirements

• Minimum 3 years’ experience in a tender, bid writing, or contracts administration role within the Australian building and construction industry.
• At least 3 years’ experience responding to qualitative criteria for government or Tier 1 contractor clients.
• Demonstrated experience producing compelling, well-structured written content.
• Strong ability to interpret tender requirements and structure responses to address client criteria effectively.
• Advanced computer skills including MS Office and document management systems.
• Experience working with online job management systems such as SimPRO, Procore, or similar.
• Direct exposure to Australian government or commercial procurement processes.
• Excellent interpersonal skills and communication skills, both written and verbal.