Assists with the maintenance of beneficial ownership spreadsheet and the preparation of Section 16 reports (Forms 3, 4, and 5)
Creates skeleton of SEC Proxy Statement (Form DEF 14A)
Provides back-up support for insider trading compliance and programs
Prepares, files, and maintains annual state filings (e.g. statement of information, annual reports)
Develops policies and procedures for required filing and information gathering
Coordinates with Finance Team to ensure accuracy of corporate records and filings
Prepares and maintains company and subsidiary corporate records
Supports documentation and maintenance of intercompany agreements
Builds and analyzes reports to deliver insights
Prepares supporting materials for Board meetings and corporate actions
Organizes and maintains litigation matter database for non-IP matters

Bachelor's degree in Business Administration, Legal Studies, Political Science, or related field
3+ years of experience in legal administration, corporate governance, or compliance support role
Experience with public company Board & committee support, SEC reporting requirements, and filing processes
Understanding of SEC reporting requirements including Forms 8-K, DEF 14A, and Section 16 filings
Familiarity with corporate entity management and state filing requirements
Paralegal certificate beneficial, particularly with corporate/securities focus
Strong organizational skills and attention to detail
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and strong math skills
Ability to handle confidential information with discretion
Excellent written and verbal communication skills
Experience with document management systems, compliance tracking tools, and/or legal entity management systems is desirable

A strong values-aligned organization where contributions are acknowledged and rewarded
A learning-based culture
Flexible work arrangements

SEC Compliance, Corporate Governance Specialist

Key skills