Senior Payroll Specialist

Role Overview

• Consistently and accurately process companies’ weekly and bi-weekly, multi-state payrolls and maintain payroll records
• Preparing and distributing payments including overtime, shift premiums, sales commissions and bonuses
• Process and monitor benefits, taxes, and payroll deductions
• Tracking hours
• Rigorously review the computation of pay, overtime, and associated deductions (401k, benefits, garnishments, taxes) to guarantee absolute accuracy
• Process and analyze payroll reports for accuracy; provide reports to appropriate recipients
• Handle inquiries and payroll issues from employees and leaders in a timely and professional manner
• Partner with HRIS, Human Resources Business Partners (HRBP) and/or leaders to resolve complex payroll issues
• Analyze, set-up, maintenance and reconciliation of payroll taxes
• Interact with the Finance department to reconcile general ledger activity involving research and analysis
• Partner and coordinate payroll processing activities and audits with our internal (HR and Finance) and external (vendor and external accounting firms) stakeholders
• Prepare required tax filings, audit reports, and other internal reporting as needed by the Finance and HR teams
• Create and generate ad hoc and standard reports
• Work with external accounting firms to provide data and complete periodic audits
• Recommends or participates in the development and implementation of new payroll processes and policies
• Maintain knowledge and compliance with federal, state payroll taxes and 401k regulations
• Process and monitor garnishments and other court ordered deductions

Requirements

• Associate degree in Accounting, Business, Human Resources, or a related field (or equivalent practical experience)
• Minimum 4 years of related payroll experience, preferably within a fast-paced or mid-to-large-sized corporate environment
• Significant experience processing multi-state payrolls and payroll taxes
• Deep understanding of U.S. payroll principles, wage and hour laws, and multi-state tax regulations
• Highly organized, detail-oriented, and capable of working independently while being a strong collaborative partner to the broader HR and Finance teams
• Strong analytical skills with the ability to identify errors
• Strong time management and organizational skills
• Strong proficiency in modern payroll and HRIS systems (e.g., Workday, ADP, Paylocity)
• Advanced Excel skills
• Proficient in Google Sheets and other office applications/tools.

Benefits

• Medical, Dental, & Vision Coverage
• Flexible Paid Time Off
• 401(k) + Match
• Mental Health Support & Well-Being Program
• Paid Maternity & Paternity Leave
• Education Assistance
• Company-funded Lifestyle Spending Account