Provide comprehensive support, including complex calendar management, meeting logistics (space preparation, catering, and technology setup), travel coordination, and expense reporting.
Manage executive inboxes by triaging emails, responding on behalf of executives when appropriate, synthesizing key information, and prioritizing urgent matters.
Independently manage and prioritize scheduling based on shifting business needs, project timelines, and organizational priorities.
Attend key meetings, capture detailed notes, track action items, and ensure timely communication with stakeholders.
Collaborate with Finance (FP&A) to organize budget requests, facilitate review meetings, and manage follow-up items to ensure departmental financial goals are met.
Lead inter
and intra-departmental projects by developing action plans, maintaining project trackers, and driving accountability across stakeholders.
Arrange complex domestic and international travel, including multi-leg itineraries, accommodations, ground transport, and necessary visa/entry documentation.
Independently organize and submit precise expense reports, managing all receipt collection and fact-gathering required for reimbursement.
Assess requests for executive time, determining priorities, delegations, or declines; conduct initial discovery to evaluate necessity of executive involvement.
Execute special assignments and administrative tasks as needed to support the office of the executive.

8+ years of administrative experience, including at least 5 years supporting C-suite or VP-level executives.
Experience operating within a fast-paced technology environment, including direct inbox and executive workflow management.
Strong business acumen with the ability to understand industry terminology, workflows, and basic financial processes.
Demonstrated sound judgment and decision-making in managing executive priorities and communications.
3+ years of experience coordinating complex domestic and international travel.
Proven ability to manage multiple executive stakeholders and navigate competing priorities.
Advanced proficiency in Google Workspace (Gmail, Sheets, Slides, Docs)

Senior Executive Assistant

Key skills