Provide comprehensive calendar management for business leaders, proactively organizing and prioritizing schedules to align with business objectives
Coordinate complex domestic and international travel arrangements, including airfare, lodging, detailed itineraries, and related correspondence
Manage all logistical details—including scheduling, materials, and technology—to ensure meetings are executed smoothly and professionally
Plan and execute business meetings, luncheons, client dinners, and employee engagement and team-building events
Coordinate onsite meetings and events and partner with facility, custodial, and security services to support site operations
Prepare agendas, reports, presentations, and meeting materials
Attend staff meetings as designated by leadership, track action items, follow-ups, and commitments to ensure accountability and timely completion

A minimum of 5 years of administrative support experience in a professional office environment
Proven ability to handle sensitive and confidential information with discretion and integrity
Demonstrated experience managing executive calendars and coordinating complex global travel
Proficiency in Microsoft Word, PowerPoint, Excel, and Office 365, including designing spreadsheets with formulas and pivot tables, creating dynamic presentations, and managing shared files and collaborative projects
Proven ability to prioritize and manage multiple concurrent projects and deadlines in a fast-paced environment, ensuring timely completion of tasks and high-quality results
Proactive and solves problems while identifying areas for improvement
High level of maturity, dependability, and professionalism
Strong work ethic, passion for excellence, and ability to build relationships across all organizational levels
Ability to work a hybrid work schedule in line with Executive requirements and needs.

Lead Administrative Assistant

Key skills