Payroll Specialist

Role Overview

• Provides day-to-day payroll administration and related processes.
• Responds to payroll topics based on knowledge of aspects of payroll administration.
• Maintains accurate personnel files, including processing new hire paperwork, data entry, maintaining online and hard copy files, preparing new hire materials, processing employment changes, responding to employee inquiries, and providing general administrative support.
• Reviews labor contracts and other forms for accuracy.
• Reviews forms requesting changes in salary or other employee data and provide data to payroll vendor for internal processing.
• Receives and sends to payroll vendors changes in salary and/or other payroll deductions.
• Confirms accuracy of changes once processed by vendor.
• Works with HR and/or Operations staff and vendors to manage reports and deductions.
• Oversees general payroll processes related to payroll calculation, reporting, and compliance.
• Administers statutory benefits according to local laws and internal processes.
• Receives and processes requests for vacation or other types of leave.
• Approves requests for vacation and ensures that vacation is paid in a timely manner.
• Oversees time reporting, ensuring correct recording of work time and leaves.
• Work with Operations Team and others to train employees and ensure timeliness of reporting.
• Reconciles payroll to vendor generated reports, general ledger and local books prior to submission in financial system.
• Communicates internally any changes or updates to payroll and benefits legislation, SOP and internal audit to appropriate parties, including but not limited to vendor, employees, and management.
• Attends internal and external audits, providing all the documents related to payroll, benefits, taxes, severances, etc.
• Maintains employee salary information update on organization database (internal system and local vendors).
• Updates employee bank information for TNC Europe.
• Updates employee personal information to comply with the government requirements.
• Apply increases for the staff according to internal processes.
• Reviews and approves payroll prepared by the Accounting Vendor.
• Additional Job Duties and Projects related to Payroll Administration, including Payroll Vendor Management: ​Responsible for maintaining and handling highly sensitive employee data. Responds to inquiries, specific to a function, which may be routine to fairly complex in nature.

Requirements

• Associate’s degree, HR and/or payroll professional certification or 4 years HR and/or payroll-related experience, or equivalent combination.
• Experience maintaining files, processing paperwork, data entry or related.
• Experience responding to employee or customer inquiries.
• Experience working with MS Office software and database software.
• Multi-lingual skills and multi-cultural or cross-cultural experience appreciated.
• Solid knowledge of word processing, database management, and spreadsheet software, with ability to construct and produce reports as well as analyzing metrics, trends, and data.
• Experience working with Workday.
• Basic understanding of European fundamental HR, Payroll processes, and services.
• Strong organizational skills and attention to detail.
• Experience managing a basic payroll and benefits process and/or short-term project.
• Fluent in German and English.

Benefits

• health care benefits
• flexible spending accounts
• 401(k) plan including employer match
• parental leave
• accrued paid time off
• life insurance
• disability coverage
• employee assistance program
• other life and work wellbeing benefits