Providing exceptional administrative support with scheduling and calendar management
Organizing international and domestic travel arrangements
Developing agendas, meeting minutes, and presentation materials
Organizing regular leadership team meetings within the functions you support
Prioritizing business asks appropriately to make sure the attention of the Executives focus on most critical needs and time commitments are met
Drafting email correspondence and maintaining an organized inbox of the Executive according to authorization
Filtering and re-directing incoming communications to the Executives based on the nature of the events
Organizing and submitting expense reports in a timely manner
Coding vendor invoices and routing to the right leader in the system
Organizing team building events within the functions your support
Collaborate with other EAs of the Technology Organization on meetings, team events and leadership offsites

You have min. 3+ years of Executive Assistant experience and are looking to grow your career as an EA.
You are an expert with the Microsoft Office suite and have excellent business acumen
You have great time management skills and naturally utilize sound judgement and prioritization when multi tasking and juggling competing priorities.
You have strong emotional intelligence, discretion, and the ability to maintain confidentiality
You know how to prioritize and effectively manage the logistics of an Executive’s schedule: pre-reads, agendas and following up on action items are second nature to you.
You’re not afraid of meeting new people, building relationships and creating partnerships across the organization.
You have a not-so-secret skill as a travel agent and are able to manage complex international multi-leg travel, often requiring continuous changes and rescheduling.
You remain highly flexible and adaptable when faced with ambiguity.
You effectively balance autonomy and collaboration.
Your passion for your work is paralleled by your passion for getting outside and living it.

Executive Assistant – Temporary (15 months)

Key skills