Office Administrative Coordinator

Role Overview

• Be a reliable daily presence at the front desk
• Answer and direct incoming calls courteously and professionally
• Greet and assist visitors, vendors, and delivery personnel
• Keep reception, conference rooms, and common areas tidy and well-organized
• Manage mail, packages, and incoming communications
• Order and maintain office supply inventory (including business cards)
• Provide light administrative support to an executive leader (scheduling, document prep, data entry)
• Assist with occasional travel arrangements
• Support various departments with special projects as needed

Requirements

• Strong communication and people skills
• Dependability and a commitment to being present and punctual every day
• Professional appearance and demeanor
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to multitask and stay organized
• Previous experience with multi-line phone systems preferred
• High school diploma required
• 5–7 years in front desk or administrative roles preferred

Benefits

• Dynamic and challenging working environment
• Flat hierarchies
• Open and constructive cooperation