Service Center Administrative Manager

Role Overview

• Manage the administrative operations of multiple assigned zone/service centers to achieve efficient delivery of administrative services to benefit internal and external customers.
• Ensure adherence to established performance standards related to zone administrative functions and meet the Company’s service standards.
• Manage all aspects of workforce management for administrative employees including hiring, training, evaluating, mentoring, rewarding, disciplining, and succession planning.
• Manage all administrative support and other administrative tasks including approving workflows, processing of returned goods, miscellaneous bills and credits, proof of delivery requests, supplier credits, applicable SAP/WMS internal reporting, and other administrative tasks required.
• Handle maintenance of office equipment; maintain acceptable conditions in the hold/returned goods/reship areas; monitor/refresh inventory of standard forms/office/miscellaneous supplies; perform or supervise the preservation and proper destruction of Company records as outlined by Company policy.
• In conjunction with Manager, oversee telephone service to ensure highest possible service levels; closely monitor staffing, training, and equipment needs.
• Ensure the enforcement of security regulations as outlined in the General Instructions and the Procedural Manual; monitor adherence to all mandatory administrative and procedural instructions; take action to correct deficiencies noted in systems and procedural audits.
• Coordinate with Corporate Zone District Administrative Department to maintain timely transaction reporting and take action to correct irregularities noted; assist Manager with annual inventory process; assist in the classification and monitoring of operating expenses.
• Work to reduce expenses; regularly review all processing to ensure customer service commitments are being consistently met; lead administrative departmental efforts to improve processes and eliminate rework; participate on Continuous Improvement Teams.
• Make periodic visits/inspections to support and ensure assigned zone customer service levels meet the Company’s standards and expectations.
• Participate on Continuous Improvement Project teams locally or nationally that involve Service Center processes and functions.

Requirements

• 3 years’ experience: prior operating management or customer service/ administrative supervisory experience
• High school diploma or GED
• Four-year degree or equivalent experience preferred
• Knowledge of Microsoft Office – Intermediate to Advanced Level
• Knowledge of SAP
• Knowledge of the Warehouse Management System (WMS)
• Leadership and supervisory skills
• Solid organizational skills
• Mathematic/logic skills
• Solid verbal and written communication skills
• Ability to effectively supervise staff and achieve results through others
• Ability to interact with all levels within the organization.

Benefits

• Multiple plan options for Medical, Dental, Vision, and Prescription Drug benefits.
• Life Insurance coverage for you and options for your family.
• Save on expenses with Flexible Spending Accounts.
• Enjoy our Disability Benefits at no cost to you.
• Share in our success with Profit Sharing Plans.
• 401(k) Savings Plan with company match to help secure your future.
• Paid Vacation & Sick Days to spend time away from work or in case of an illness.
• Rest and recharge during our Paid Holidays throughout the year.
• Take advantage of our Paid Wellness Day to focus on preventive care and prioritize your health.
• Volunteer with Community Time Off to give back to the community.
• Predictable Work Schedules to plan your life: no weekends or nights for most roles.
• Celebrate your and others' achievements with our Employee Recognition Program.
• Reach your career goals with our Educational Reimbursement and Career Development Programs.
• And More Perks that support your well-being and career growth.