Manage the weekly and monthly meeting operating rhythm for regional leadership, including facilitating agendas and ensuring follow-through on shared goals
Own the end-to-end execution of the monthly All Hands event, managing themes, prep, dry runs, and scheduling to accommodate APAC time zones
Lead the planning and logistics for all regional culture and social events, including the EMEA Summer BBQ, Christmas Party, and Open Event in London
Manage high-volume scheduling and coordination of international events across global time zones, optimizing for executive time and focus
Create and manage the International Culture and communications plan to ensure consistent engagement across the region
Partner with Marketing and People Experience teams to plan and execute logistics for customer dinners, executive offsites, and board-level meetings
Manage expense reporting and administrative budgets with high accuracy and attention to detail
Additional projects and responsibilities as business needs require

3+ years of experience in operations, event coordination, or administrative support within a fast-paced environment
Demonstrated experience managing complex, high-volume scheduling across multiple international time zones
Proven track record of executing large-scale events from concept to completion, including venue sourcing, programming, and communications
Strong proficiency in GSuite, Slack, and Zoom, with an ability to learn new project management tools quickly
Experience supporting senior leadership and managing sensitive meeting agendas with discretion
Exceptional organizational skills and the ability to prioritize competing tasks under tight deadlines
Experience with budget tracking and expense management, a plus
Your own unique talents! Your background has given you a unique perspective and set of transferable skills that aren't always in alignment with a given role
but those are qualities we value at Greenhouse. If you don't meet 100% of the qualifications outlined above, we still strongly encourage you to apply

Regional Operations Coordinator – FTC

Key skills