Prepare accurate and timely responses to requests for proposals and information (RFPs and RFIs)
Develop and maintain written responses, managing and maintaining marketing materials
Maintain proposal templates, manage proposal schedules and deadlines, and ensure final review and submissions
Collaborate daily with Account Management, Sales, Marketing, Communications, Finance, Leadership, Operations, and Compliance/Legal
Coordinate the process to respond to RFP/RFIs in written form to achieve the best sales strategy through the collection of data, responses, and feedback from internal departments
Coordinate the assembly of the proposal with a high degree of accuracy, quality, and timeliness
Create RFP response templates, schedule and lead kick-off meetings, establish and enforce project responsibilities and timelines
Manage the delivery process and communicate with all levels of management
Collect, maintain and report monthly on product specific proposal performance data for management review

High school diploma or GED required
Bachelor’s degree in Marketing, Journalism, English Writing or Communications preferred
Three (3) years of experience in marketing, sales, product management, or comparable project management experience required to include RFP experience
Excellent writing and editing skills with the ability to problem solve, communicate and deal effectively with all levels of management
Knowledge and understanding of healthcare, PBM, or health plans strongly preferred
Experience with self-funding, employer group waiver plan prescription drug plans (EGWP-PDP) or Medicare a plus
Exemplary organizational, time management and interpersonal skills with attention to detail a must
Ability to work independently
Ability to coordinate and facilitate in a teamwork atmosphere and manage multiple priorities in a fast-paced environment
Excellent project management skills required
Proficient in computer applications including Microsoft Office Suite: Word, Excel, Adobe Suite required
Knowledge of HubSpot CRM a plus

Proposal Coordinator

Key skills