Executive Assistant – Operations Coordinator

Role Overview

• Provide day-to-day executive and administrative support to the business
• Manage general admin tasks, scheduling, follow-ups, and operational coordination
• Perform light bookkeeping tasks, ensuring records are accurate and updated
• Complete Xero reconciliations and assist in maintaining financial accuracy
• Use ServiceM8 to manage workflow updates, job records, and operational tasks
• Maintain organised records, documentation, and internal systems
• Coordinate with team members to ensure operational tasks are completed on time
• Assist in improving internal administrative workflows and efficiency
• Support ad hoc operational and administrative requirements as needed

Requirements

• Proven experience in an Executive Assistant, Operations Coordinator, or Administrative Support role
• Experience using Xero, including reconciliations and light bookkeeping support
• Hands-on experience with ServiceM8 is required
• Strong administrative and organisational skills
• High attention to detail and the ability to manage multiple priorities
• Ability to work independently and take initiative in a remote setup
• Strong written and verbal English communication skills
• Comfortable supporting both administrative and operational functions
• Reliable, proactive, and solutions-focused mindset