Admin Support Specialist – Remote

Role Overview

• Manage and prioritize complex calendars across multiple time zones
• Prepare agendas, meeting notes, and follow-ups
• Ensure the executive is organized, prepared, and focused on high-impact work
• Handle internal and external communication on behalf of the executive
• Follow up with team members, clients, and partners to ensure completion
• Track tasks, projects, and deadlines across teams
• Coordinate execution and ensure nothing falls through the cracks
• Maintain and improve SOPs, workflows, and documentation
• Manage invoices, expenses, and basic bookkeeping support
• Organize files, documents, and internal systems

Requirements

• 3+ years supporting a C-level executive (CEO, founder, or equivalent)
• 3+ years managing complex calendars, meetings, and scheduling across time zones
• 2+ years handling invoicing, expenses, or basic bookkeeping support
• 3+ years creating SOPs, documentation, or improving internal workflows
• 2+ years managing communication on behalf of an executive
• 3+ years coordinating teams, following up consistently, and ensuring deadlines are met
• Reliable computer and internet connection
• Ability to handle calls during your shift
• Comfortable using remote tools (email, CRM, internal platforms)