Attend meetings and support program manager recording detailed meeting notes to capture: Key decisions Action items & owners Timelines Ricks & Blockers Mitigation plans
Translate discussions and notes into clear, concise updates using a structured and repeatable format
Ensure updates are timely, accurate, actionable and easy for stakeholders to digest
Follow up with team members to keep work moving forward
Convert meeting outcomes into updates and new tasks within our project plans in our project management platform (Wrike)
Help maintain the overall organization and health of the project plans and management platform
Ensure project plans are up to date through the project lifecycle
Flag and follow up on unassigned tasks, missing deadlines and incomplete details
Support ongoing improvements to workflows, dashboards and tools in Wrike
Schedule and coordinate meetings across cross-functional teams
Manage calendars to align stakeholders and avoid conflicts
Support meeting agenda creation to ensure discussions are focused and productive
Ensure meetings have the right attendees and context ahead of time
Help build and refine repeatable workflows (“blueprints”)
Assist with inbox organization and prioritization
Organize files and ensure a clean, accessible source of truth
Support general operational tasks as needed

Project Management VA

Key skills