Provide executive administrative support including calendar management, meeting coordination, and resolution of scheduling conflicts.
Arrange and manage executive travel logistics, ensuring timely and accurate expense reporting.
Serve as the primary point of contact for respective senior leadership teams, streamlining communication and addressing inquiries.
Provide targeted logistical and administrative support to sub-functions
Organize and attend executive staff meetings, including preparing agendas, taking meeting notes, tracking action items, and ensuring timely resolution of commitments.
Plan and support organizational events, such as council meetings and department-wide all-hands meetings.
Coordinate offsite meetings for leadership teams, ensuring seamless execution.
Maintain accurate organizational charts, contact lists, and records for the leadership team and their delegates.
Prepare and maintain Excel spreadsheets and PowerPoint presentations as needed for leadership meetings.
Maintain department SharePoint, working with team members to ensure data is kept up-to-date.
Assist with cross-departmental initiatives, projects, and communications to foster collaboration and teamwork.
Establish and maintain a strong network of support to facilitate the accomplishment of deliverables.

Associate’s Degree with a minimum of 8 years relevant experience in an executive administrative support role.
Prior experience with SAP & Concur to support travel management, logistics, and expense reporting.
Microsoft Office 365 (Outlook, PowerPoint, Excel, Word, Teams, OneNote, etc.) and a willingness to adapt to new technologies.
Familiarity with digital collaboration tools and virtual conferencing platforms (e.g., SharePoint, Zoom, Microsoft Teams).

Executive Admin, Ops and Supply Chain

Key skills