Research Administrative Assistant – Grant Coordinator

Role Overview

• Provides support for pre-award sponsored projects and other restricted proposal submissions as required.
• Coordinates and serves as liaison to CALS Grant & Contract Officers, Office of Sponsored Programs, Administrative Managers, department chairs, agency representatives and PIs to respond to pre-award related issues and questions during the proposal preparation and submission process.
• Ensures that all proposals comply fully with college, university, and agency-specific policy guidelines and promotes the PI’s final submission according to CALS policy deadlines.
• Builds proposal budgets in a format which communicates the costs associated with a project in a clear and uncomplicated manner.
• Understands and communicates sponsor, university, college, and department procedures and policies.
• Works closely with colleagues at the Cornell Office of Sponsored Programs through the pre-award process; as stewards of initial and revised pre-award budgets, documentation, and correspondence.
• Promotes proposal award success within CALS and supported departments and colleges.

Requirements

• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.
• Associate’s degree in financial/business management or equivalent with 2+ years of experience in a complex academic or research setting.
• Must possess high standards of integrity in order to develop and maintain trust with faculty, staff, and collaborators.
• Proficiency with computer applications for financial management and reporting (e.g., Microsoft Excel).
• Must be comfortable working with new and developing administrative systems and computer applications.
• Sound judgment, excellent reasoning and decision-making skills, meticulous record keeping and ability to work with diverse personalities.
• Must be able to work under pressure with a great deal of initiative.
• Excellent oral/written communication, organizational and time management skills are essential, with the ability to prioritize multiple projects, while accomplishing tasks that are urgent or of a sensitive or confidential nature, meeting competing deadlines and priorities.
• Ability to work with and represent work unit professionally and ethically with tact, diplomacy, and advocacy, while creating a high-quality and respectful work environment.
• Ability to foster a team environment while meeting individual and CALS goals in accordance with the broader mission.
• Ability to work and build sustaining partnerships with college, university, and departmental financial offices and staff.
• Must have demonstrated ability to handle sensitive/confidential material in a highly professional manner.
• May occasionally be required to work overtime.

Benefits

• Health insurance
• Generous retirement contributions
• Access to wellness programs
• Employee discounts with local and national retail brands
• Health and personal leave
• Three weeks of vacation
• 13 holidays
• Tuition-free Extramural Study and Employee Degree Program
• Tuition aid for external education
• Cornell Children's Tuition Assistance Program