Corporate Operations Specialist

Role Overview

• Safety is E2 Optics' number one Core Value. All employees are expected to follow safe work practices, as well as adhere to company and client worksite safety policies and procedures
• Embrace and promote E2 Optics Core Values to support a family-centric workplace culture
• Utilize internal computer systems, including ticketing platforms and cloud-based business management tools, to manage daily tasks
• Maintain a consistent presence at your workstation during business hours to monitor and manage the ticketing platform, ensuring timely processing of requests and efficient workflow
• Create and update E2 purchase orders in accordance with company standards and procedures
• Create and update E2 projects in accordance with company standards and procedures
• Process credit card requests, validate transactions, accurately record expenses to ensure proper documentation and timely submission for reimbursement
• Process Amazon purchase requests in accordance with company standards
• Communicate order tracking details and proactively resolve any issues or problems that arise to ensure timely and accurate delivery
• Arrange flights, transportation, and lodging for E2 employees, ensuring all travel accommodations align with company policies and employee needs
• Identify areas for improvement and proactively propose, develop and support the implementation of more accurate and efficient processes and practices
• Perform special projects as assigned, in support of departmental or organizational goals
• Proactively address issues and situations, escalating when necessary to ensure timely resolution
• Issue and coordinate Certificate of Insurance requests for E2 Operations as needed
• Travel is expected to be limited; however, the individual must be able and willing to travel as needed to support operational requirements.

Requirements

• High School Diploma or GED required
• Associate’s degree in business administration or post-secondary education in business or operations support is preferred
• Minimum of 2 years of experience in operations support, administrative support, or related role
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Experience coordinating day-to-day operational tasks, vendor communications, or project support activities is preferred
• Familiarity with procurement processes, scheduling, or travel coordination is a plus
• Strong attention to detail and accuracy
• Excellent interpersonal, verbal, and written communication skills
• Outstanding organizational and time management abilities
• Self-motivated and dependable, with strong work ethic
• Flexible and able to adapt to changing priorities, workflows, and deadlines
• Capable of working independently and collaboratively within a team
• Comfortable in a fast-paced, deadline-driven environment
• Positive attitude with strong customer service skills and professionalism
• Proficient in spoken and written English for effective phone, in-person, and email communication

Tech Stack

• Cloud

Benefits

• Competitive pay
• Opportunities for professional development and career growth
• BICSI training facilities
• A supportive and inclusive work environment
• Health, dental, and vision insurance
• Paid time off and holidays