Project Manager – University Policy Management

Role Overview

• Develop and maintain the project implementation plan for the policy management system rollout, including project timelines, milestones, deliverables, and stakeholder responsibilities.
• Assist with implementation of the University’s policy management tool, including system configuration support, user coordination, testing, and documentation.
• Track implementation milestones, risks, and dependencies related to the policy management system rollout and ongoing management.
• Serve as a liaison between the Chancellor’s office and policy owners, the Policy Evaluation Committee, as well as system vendors or IT partners on implementation-related matters.
• Coordinate cross-functional stakeholders, including policy owners, governance committees, IT partners, and system vendors to support successful system implementation and adoption.
• Monitor project risks, issues, and change requests, escalating implementation challenges and recommending solutions to maintain project timelines.
• Support system testing, training coordination, and rollout activities, including development of user guidance and documentation.
• Coordinate policy development, revision, and review workflows using established templates, timelines, and procedures.
• Track policies through development, committee review, approval, and publication stages.
• Prepare materials for policy review committees, track feedback, and document outcomes.
• Maintain standardized policy development tools, worksheets, and guidance materials.
• Support the administration of the University’s policy governance framework by coordinating review cycles, approval processes, and documentation standards.
• Support the development and maintenance of the University’s centralized policy inventory, including collecting, organizing, and validating policy information from schools and administrative units.
• Coordinate data entry, document migration, and quality checks associated with standing up the policy inventory.
• Maintain the University’s policy repository, including version control, archiving, and accessibility.
• Coordinate recurring policy review cycles and maintain policy calendars.
• Document approvals, decisions, and supporting materials to ensure audit readiness.
• Respond to policy-related inquiries and route questions appropriately.

Requirements

• Bachelor’s degree and five years of experience in project management, coordination, policy support, compliance work, and/or system implementation.
• Experience working with document management systems, databases, or workflow tools.
• Higher education experience, including work on committees and system-wide change management.
• Skills: Analyze Information, Collaboration, Confidentiality, Detail-Oriented, Document Management Tools, Meeting Deadlines, Office Systems, Prioritization, Problem Solving, Process Improvements, Project Coordination, Project Management, Sound Judgment, Spreadsheets, Verbal Communications, Workplace Organization, Written Communication.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan, starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources for continued childcare needs.
• WashU covers the cost of tuition for you and your family after seven years with the university.