Senior Executive Assistant

Role Overview

• Provide high-level administrative support to the Executive Team member
• Serve as the primary liaison for the SVP, Quality Assurance, Regulatory Affairs and Compliance both in-person and virtually
• Manage complex calendars including prioritizing meetings, resolving scheduling conflicts, and coordinating logistics
• Maintain and update the team collaboration spaces like Teams and SharePoint
• Prepare and submit expense reports via Concur, ensuring accuracy and compliance
• Organize and facilitate meetings across platforms (MS Teams, Zoom, etc.)
• Plan and execute team offsites, social events, and other gatherings
• Use SAP to create vendor accounts and process purchase orders
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, and itinerary management

Requirements

• 7–10 years of experience supporting C-level executives
• Proven ability to manage complex projects and coordinate across stakeholders
• Experience in global organizations, navigating time zones and cultural nuances
• Dependable, highly organized and very detail oriented
• Ability to act independently and use discretionary judgment
• Demonstrated problem-solving and project management skills
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), MS Teams, SharePoint, and Smartsheet
• Experience with Concur and SAP is highly desirable
• Exceptional verbal, written, and presentation skills
• Ability to manage multiple priorities and work effectively under pressure
• Strong interpersonal skills and a collaborative, team-oriented approach
• Resilient and professional mindset in a dynamic and fast-moving environment

Benefits

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off (PTO)
• And additional employee wellness programs