Senior Executive Assistant – 12-month FTC

Role Overview

• Provide day-to-day administrative and logistical support to IB Executive committee member
• Manage / coordinate complex calendars, schedule virtual and in-person meetings, coordinate calls / meetings across multiple time-zones
• Arrange domestic and international travel including itineraries, logistics accommodation, ground transportation, FX and related expense management
• Prepare, edit and format presentation materials, pitch books and client documentation (e.g. using PowerPoint, Excel and Word)
• Handle expense processing, invoice processing and reimbursement in line with the firm’s policies
• Maintain the highest level of confidentiality and discretion when handling sensitive client or firm information
• Support onboarding activities for new hires and assist with their set-up / access as well as maintaining team distribution lists
• Liaise effectively with internal departments (e.g. Finance, HR, Compliance and IT) to ensure seamless execution of admin tasks
• Provide general office support by covering other assistant’s bankers during absences
• Telephone duties including comprehensive messages and screening calls
• To act as a first point of contact for senior leaders, clients and colleagues, fielding queries, responding to fast moving issues as they arise in the workplace

Requirements

• Proven experience in supporting c-suite level or executive level seniority
• Relevant experience within Investment Banking front-office environment
• Ability to work effectively under pressure and in a fast-paced environment
• Excellent verbal and written communication skills
• Excellent administration, organisational and prioritisation skills
• Ability to multi-task effectively and to work on own initiative
• Effective team player with well-developed interpersonal skills
• Good awareness of confidentiality
• Organised and detail-oriented
• Proficiency in Microsoft Office products
• Ability to interact confidently at all levels

Benefits

• Health insurance
• Pension scheme
• Paid time off
• Flexible working hours
• Professional development opportunities