Manage the AP inbox end-to-end — receiving, routing, and processing vendor invoices accurately and on time
Own and maintain the payment calendar, ensuring all obligations are tracked, scheduled, and executed
Code invoices and expenses to the correct accounts and import into NetSuite
Reconcile AP activity and resolve discrepancies with vendors
Track and categorize expenses across the family office umbrella with a high degree of accuracy
Manage subscriptions, memberships, and recurring expenses — maintaining a clear, current inventory and flagging cost-saving opportunities
Process and reconcile employee expense reimbursements
Prepare regular expense reports and support month-end close processes including balance sheet reconciliations and financial statement preparation as needed
Actively look for ways to leverage technology — including AI tools — to automate repetitive tasks, reduce manual work, and improve accuracy
Bring a continuous improvement mindset: if a process can be done smarter or faster, we want to hear about it
Help evaluate and implement tools that increase efficiency across the AP and expense management workflow
Contribute to month-end close processes including balance sheet reconciliations and financial statement preparation as needed
Support the family office team on ad hoc projects, analysis, and reporting

2–4 years of hands-on accounts payable, bookkeeping, or accounting experience
Familiarity with NetSuite or similar ERP/accounting systems (NetSuite experience is a strong plus)
Proficiency with Microsoft Office and Google Suite
Comfortable adopting new technology — including AI tools — to improve workflows and reduce manual effort
Bachelor's degree in Accounting or Finance preferred — or equivalent practical experience
Meticulous attention to detail and a natural instinct for organization
Comfortable managing a steady workload of recurring responsibilities while staying flexible for adhoc needs
Trustworthy, discreet, and at ease in a confidential, high-trust environment
A communicator who speaks up, asks questions, and doesn't let things fall through the cracks.

Accounts Payable Specialist

Key skills