Grants Specialist II – Sponsored Projects Accounting

Role Overview

• Provide guidance and technical expertise to the University’s research community in areas such as Reporting, Invoicing, Transactional Approval and Regulatory Compliance
• Maintain up-to-date knowledge of the regulatory and legal framework and vast compliance rules affecting federal and non-federal sponsored research agreements
• Interpret external agency guidelines and advise administrators and faculty regarding allowability and allocability of direct costs to grants, contracts and sub-agreements
• Provide detail-oriented review, timely and accurate preparation, and submission of interim, annual, and final financial reports and invoices
• Review salary and stipends for compliance with grant requirements and maintain confidentiality regarding the data
• Process complex adjusting entries and budget carryover entries
• Monitor and coordinate multiple reporting due dates and focus activities on reports for complex projects (multiple PI, subcontracts, training grants…)
• Closeout accounting records for expiring grants
• Follow-up with departments on outstanding issues that pertain to the report and/or invoice submission and closing process
• Maintain documentation on correspondence with departments and external sponsors
• Review expenditures for adherence to Federal regulations, agency requirements, award conditions, and University policies
• Reconcile accounting records to ensure all costs are included on financial report and/or invoice
• Communicate and follow up with departments and/or faculty members on FFR submission or invoice and closing process issues
• Review and approve all transactions related to assigned grant portfolio to ensure compliance with University and sponsor guidelines
• Review transactions at daily scheduled intervals
• Contact and communicate with departments to resolve compliance issues regarding transactions
• Monitor monthly exception reports
• Review and approve Administrative Cost Exception forms
• Assist with gathering detail support for audits as needed
• Perform other duties as assigned

Requirements

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education
• Relevant Experience (2 Years)
• Skills: Accounting System, Analytical Thinking, Computer Literacy, Customer Service, Data Reporting, Deadline Management, Detail-Oriented, Faculty Management, Financial Information, Grant Funding, Grants Accounting, Internet Research, Managing Ambiguity, Multitasking, Oral Communications, Organizational Processes, Prioritization, Professional Judgement, Project Administration, Sponsored Research, Word Processing, Working Independently, Written Communication

Benefits

• Up to 22 days of vacation
• 10 recognized holidays
• Sick time
• Competitive health insurance packages with priority appointments and lower copays/coinsurance
• Free Metro transit U-Pass for eligible employees
• Defined contribution (403(b)) Retirement Savings Plan starting at 7%
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians
• 4 weeks of caregiver leave to bond with your new child
• Tuition coverage for you and your family for undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us