Serve as a primary point of contact for architects, clients, consultants, contractors, and construction teams
Provide comprehensive administrative support across all phases of architectural projects
Manage project data entry across multiple platforms and systems
Coordinate document control activities, including agency submissions, RFIs, submittals, change documents, and project closeout
Attend project meetings and prepare, distribute, and track meeting minutes and follow-up items
Organize workflows, prioritize tasks, and manage deadlines for multiple projects
Support larger and more complex projects with increased responsibility and autonomy
Train team members on project procedures and best practices
Mentor and support Project Administrative Assistants
Ensure adherence to firm quality standards and project protocols

High School Diploma required; some college coursework preferred or equivalent experience
Minimum 5 years of administrative experience, ideally supporting multiple projects and teams
Strong proficiency in Bluebeam, Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), and construction management software
Familiarity with governing agencies; DSA/HCAI experience required
Exceptional organizational, communication, and time-management skills
Detail-oriented, able to multitask, and effective in a fast-paced environment
Ability to work independently while collaborating effectively with teams at all levels

Senior Project Administrative Assistant

Key skills